Time Sheet: Important Task of a Wedding Planner

Wedding planning is not just about putting together a list of services and coordinating them on the day of the event. As wedding planners we have a lot of responsibility in terms of the money spent by the client and to maximise the utilisation of resources without wastage.

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As event planners every detail has to  be nailed in place. Indian weddings are very time consuming and elaborate filled with varied customs and rituals. Every small detail has to be looked into to get the perfect execution. Any untoward delay or last minute hitches has to be taken into account by the wedding planner. Forethought and listing out alternate  options is of  paramount importance.

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Time is an important factor in Indian weddings due to the long schedule of rituals. As an event manager we have the responsibility of getting the client ready for the events well ahead of time so that no delays come up. This is more so in case where the clients arrive only a few days ahead of the event from far off destinations.

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A well drafted Timeline sheet will effectively prepare them mentally on what to expect in terms of the length of the event. Therefore a minute by minute programming keeps everyone in readiness and any exigencies in timelines can be sorted out later without any misunderstanding . Smooth flow of events always lead up to a positive feeling all around and makes a wedding planners job easy .

 

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Timeline has to be coordinated by the wedding planner not only with the client but also with the photographers. They need to be ready on time for shoot and they can function well only given ample time to shoot.

Similarly good understanding between the catering team and the wedding planner is a must for all meals to begin and end on time. Right from the entry time to the exit time of all service providers everything needs to be checked by the event managers.

Wedding Planning & Wedding Invitations – 2

Wedding planners and event managers are professionals who’s tag line has to be creativity. As far as wedding invites are concerned there is no dearth for ideas that can be either created or duplicated at the client’s behest. But one has to be critically aware of the practical aspects of handling invites created specially.
Given below  is a wedding invite that is to be viewed by a photo viewer

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Designs should be user friendly keeping in mind the use in Indian Conditions. Specially designed invites for weddings are far more easier to handle abroad where the invitees list is limited and  personal invites being the norm mostly.

This is an invite for a wedding to take place amidst trees in the woods

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Indian Weddings are known for the huge guest list with invites being sent far and wide and abroad too at times. Hence bulky or extraordinarily shaped invites will make it difficult to expend with them.

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Wedding invites have been made of different materials – fabric, silk, wood, metal, plastic, fibre. It is amazing that how much imagination can go into creating wedding invites.

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Wedding planners can work towards putting their stamp of originality right from the wedding invites . Invitations can be designed according to the theme that the couple want to go with.

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With the advancement of technology the actual printed invites are more of a stamp of the couple’s or the family’s ideas rather than a means of just communicating the details of the events.