Thematic Weddings

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As Wedding Event Planners a very common request that is placed in front of us is – make our wedding special! Every Couple wants something to be outstanding and unique about their wedding. Indian Weddings are by all normal means very colorful and dramatic affairs. To rise above this and make it extra ordinary calls for a different thought process.

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When clients approach us – Haritham Events – as wedding planners one of the basic questions we ask them is – are you going by a theme for the wedding? Many perceive that thematic weddings involve a huge cost factor and hence it is not possible to have one within a limited budget. This is completely wrong. A thematic wedding can be done within any given budget.

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Theme can relate to anything. A color can be taken up and the entire event from the invite to the stage / hall decor can be fine tuned to match the specific color/s and set accordingly. As wedding event planners we at Haritham Events are amazed at the kind of concepts our clients come up with. It is a fabulous challenge that we love to accept and execute since it gives vent to all our creativity and imagination.

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You could match your cake or even the table decor to match your theme. And if it is a church wedding then the Bridesmaids could also wear outfits that go along with the theme. The possibilities are endless.

 

Going Eco – friendly can be a theme with hand made paper invitations coordinated with all natural elements brought in to the decor of the Mandapam – like choir, bamboo, wood, murals etc. You can even take it forward to the dining area with mutkas and mud pots used in place of the regular utensils to serve the guests.

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Going with a floral theme allows you plenty of options to work on but of course this is quite common. You could opt for just roses.

 

For grandeur people like to opt for Royalty as the theme. Grandiose sets like palace are set as the back drop and even the seating arrangements can be matched up to it with the divan type seating arrangements. Sky is the limit if you ask a good wedding event planner for suggestions. Because every element of the wedding can be coordinated to be a part of the theme chosen.

 

Those with a limited budget can think of co-coordinating the obvious or visual elements to create a theme. For example if your wedding invite has a Ganesha or a peacock or a lotus as its mainstay you can incorporate the same design as part of your entire decor of the wedding. The same element can be a part of your Thamboola bags, Your return gifts, Your Thank you cards, why, even your outfits!

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It is all a matter of perception and the will to boldly experiment. As Wedding Event Planners we’ve also suggested Vintage weddings where everything from the car in which you arrive to the furniture at the venue can be matched to suit the theme. If you have a fun loving and receptive family you can even dictate a dress code for the guests asking them to come in vintage fair. This of course is possible only with a close family guest count of about 50 or 100 invitees.

 

Apart from these you could look at a beach wedding or a resort wedding depending on how adventurous you want to get on your BIG day. If you are game for it then we at Haritham Events can offer amazing options. If you cant plan an entire wedding then perhaps a section of the wedding can be planned based on a theme.

 

Two weddings can never be the same – more so with themed weddings. A lot of curiosity and expectations are there and people really look forward to being a part of it. And without a doubt involves a lot of hard work and meticulous planning.

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The ratio of difficulty in planning is directly proportional to the uniqueness of the theme. That is when you look for wedding event planners like Haritham Events who let you sail through the entire event without a hitch. The thought of creating something different is always a challenge we look forward to. We leave no stone unturned in making your big day special. We do it and do it in style for you.

Indian Weddings are based more on age old traditions and rituals that need to be respected and can’t be made fun of. Hence most of the time our choice of the main wedding is restricted to coordinated color themes or floral ones.

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In most other countries where the wedding as such is short in terms of duration people are generally bold enough to experiment post the rituals. This idea is slowly catching up here and we are having people coming up with pre or post wedding parties that give scope to such experimentation.

The involvement of a wedding event planner like Haritham Events makes it that much easier for you – even in terms of narrowing down on a theme – because we are into this business day in and day out. So we stay connected with the right people and can easily make options available to you in a jiffy.

 

Thematic weddings are here to stay and in the coming years we are going to see the Indian wedding industry being turned into a huge global market as people are beginning to slowly opt for destination weddings as well.

HOW TO LOOK FOR WEDDING VENUES

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As one of the top wedding planners in Chennai we have had access to all types of wedding venues including Mandapams, Hotels, Resorts and even Palatial Houses. The range we have covered in terms of venues is varied in terms of size, architecture and facilities. The first aspect that every parent looks for after a wedding has been fixed is the venue. The venue of a wedding plays a pivotal role in many ways and the success of a wedding is to a large extent dependent on it.

As wedding planners we have observed from experience that a few major points have to be borne in mind while finalising the venue. For example a few factors may pre determine the choice of venue like status in society, security of guests in case of high profile guest lists, lack of relatives or friends to help in a particular town or city where the wedding has been planned to be held and so on. There are huge and premium venues where it goes without saying that high end weddings of VIPs will be held. But for the normal citizen a few of the following points may help in freezing on the right venue.

Your Budget
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A major chunk of the expenditure in a wedding goes towards the venue cost. So have a clear plan on the amount you are willing to allocate for the venue. There is no point in getting carried away and booking the best of venues only to find out later on that your budget constraints is making things difficult when you have to dole out money for other important services like wedding photography or outfits that you require.

Area of Venue
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Some areas may be preferred on account of proximity to the bride’s or groom’s house because transportation is then taken care of and executed very easily. Indian weddings are elaborate with a lot of importance to a small details. If the venue is not within comfortable reach or requires long travel then it can be time consuming and cumbersome including transportation of guests and relatives. As experienced wedding photographers in Chennai we have oft faced the situation of one very important member of the family being left behind at home and proceedings getting delayed due to their non-arrival.

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Expected Guest List
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A major point that determines the suitability of a venue is the number on your guest list. Make an elaborate list of guests to be invited on both sides and debate with your family members to arrive at a number that is practical and manageable given your budget. If budget is not a constraint then go ahead and book a venue that will ideally fit in your crowd. But in case the dates you are looking at are already blocked or the first choice of venue for you is ruled out you can also consider the option of inviting your guests in a split up manner. You can call close relatives for the wedding and friends for the Muhurtham. As event planners one thing we dread is to see an over packed venue with a long queue of people waiting to greet the couple. This irritates the guests and the hosts resulting in confusion.

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Weather Conditions
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Factors determining weather conditions like season of wedding – summer or winter – have to be taken into account while fixing a venue. If the place or city of wedding is a very hot and humid place then an air conditioned venue could be the most sensible option. If the weather is cold then it may not be required. Likewise if you are planning an out door wedding like a reception at the beach side or out on the lawns always keep in mind to check the weather conditions at the time of the wedding. Even if it is not a rainy season it is always wise to have an alternate option to cater to last minute shift in arrangements – like an alternative indoor hall where the reception arrangements can be shifted in a jiffy.

Also ensure that the dining area is also equally well maintained and organised. At times we come across total mismatch of the dining area with the main hall in terms of seating capacity. This results in guests having to wait for a long time to wait their turn to eat and at times we have seen guests leaving by skipping lunch or dinner. As Event Mangers we have had to use all our skills to convince them to get back and have dinner. These are tricky situations we face when our clients come to us after fixing the venue not realising the pros and cons of the venue

 

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Check for levels
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In case the guest list is moderate then any amount of management can be done even if one has to face up to small crisis. What is important to consider under this head is the various levels of service areas in the wedding venue. In case of most wedding halls the main hall and the dining area could be on different floors, leading to constant movement of people from one level to the other. In such cases the lift system has to be at its best. If it fails then it could put a lot of people to bother especially the elderly and the physically challenged people. It is worse still if the service area levels extend up to higher floors. This happens especially where the rooms are concerned.

Provision for Rooms
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Another aspect of concern is the number of rooms available at the wedding premises to accommodate close family and other relatives. The facilities in these room,s are also worth paying attention to. If these rooms are hardly usable then you may have to accommodate guests arriving from out of town in nearby hotels or service apartments which could again create a hole in your budget. So carefully consider these points before deciding finally.

 

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Stage Area
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The most important factor  is the stage area where the actual wedding is to take place. Going by the kind of elaborate rituals followed in Indian weddings a comparatively big stage is required to accommodate the priests, things required, requisite decor plus the hordes of relatives who will be present there. Good coverage of wedding photography & videography requires ample space for movement. And to have good back ground decor done space and dimensions form an important part.

Car Parking
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Ensure there is enough space for the cars that you expect to arrive. Any clogging in this area could create unpleasant experiences to the guests which is not a very nice thing to happen. If VIPs are a part of guest list then this point needs all the attention.

Destination Weddings
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In case the wedding is to be performed at a particular temple ensure you have good accommodation near the temple. It is better to check out for changing rooms and other required facilities in the temple premises for any emergencies.

It goes without saying that wedding venues can make or mar a wedding. From our experiences as wedding planners what matters is clear thinking and immaculate planning right from the beginning to make your wedding moments memorable.

Wedding Decor- Spare More Than Just a Thought! 

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The visual appeal of any event is based on the decor of the venue. The venue could be big or small – that does not matter in the least bit. What matters is how aesthetically or imaginatively the available space is used to make it a visual delight in the most amazing manner. Many have the misconception that grandeur – read heavy decor – spells beauty. To them all available elements in terms of material – be it flowers , drapes, crystals , props etc – have to be put together like a film set. As Event Managers and Wedding Planners  we have had to convince many a client to get this idea off their head. Our foremost business is to make them realise that what they should opt for is dependent on many factors like  the available space, crowd expected, style of wedding, bridal costumes of the couple, weather conditions etc.

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Decor is not just about looking at sample photographs and choosing the one that appeals to you. Deeper thought has to go into visualizing if the chosen idea will practically serve your purposeOne of the major elements where quite a bit of budget allocation is required is décor. But the general awareness on the importance of decor at wedding cannot be said to be great. While the rich see the décor as a means to showcase their financial standing, budget weddings most of the time go with the concept that ‘more is nice’. The element of suitability and elegance is completely lost in the melee.

Indian Weddings are all about a riot of colors in every aspect – be it in dressing, decor, venue or even food for that matter. What astounds people from other countries is the sheer variety that weddings in India bring along with them. There is nothing staid or solemn and everywhere there is grandeur and gaiety. But at times this concept is taken a little beyond the normal limits making the wedding venue look garish and an eye sore.

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Wedding decor can be simple yet beautiful. Keep in mind the traditions and rituals involved in the wedding before getting carried away by the grandest of back drops shown to you by the decorator. Most Indian weddings have the havan or agni as part of the Muhurtham. Therefore avoid using too many drapes during the muhurtham time since it is dangerous on all counts.

As wedding planners our advice is always to keep the stage décor as practical as possible considering the number of people who are going to be on and off the stage in a normal Indian wedding. Another important aspect that people often forget when they view the stage design or décor in photographs is – what you are looking at or the image that you see on Google is merely an empty stage devoid of people. So do not get carried away. Take a minute to fill up that image with your relatives and friends and then check if the décor will be suitable for your style of wedding and the related rituals.

Many elements that are part of the stage décor may get blocked or go unseen completely by people standing in front of them. Why spend a bomb on something that is not going to be seen or noticed by the larger audience. If you are looking for the stage to be set up for the main wedding / muhurtham where a number of rituals will take place ensure you give enough seating space – for the couple, the priests, the agni, parents’ of the couple and other close and important relatives and friends. Ensure that there are less number of pillars.

Too much crowding will not allow the wedding photographers and videographers any space to capture the couple at their candid best. Over crowding is only going to make everyone irritable. If you are looking for good candid photography make sure the atmosphere is pleasant and comfortable.

Pillars look great in sample images without people being present. They give a sense of grandeur and clients are generally tempted to opt for them without taking into account other factors that are mentioned below. Too many pillars not only constrict the space but also hamper movement. Pillars also hamper viewing pleasure of the audience since the available space between the pillars is already taken up by the mass of the immediate family on stage. Pillars can be unstable leading to shaky moments and panic when people tend to lean on them not realizing they are temporary structures.

Another important aspect of decor is paying attention to color combinations – especially for the reception or engagement sections where a number of group photos on the stage will be the order of the day. Ensure that the back ground decor and the costume of the couple are in harmony and not a jarring contrast. One cannot have the bridal couple in bright blue combination and the background in a jarring orange color. The background decor should be very pleasant to the eye and set off the group photos to give a good visual treat.

Avoid use of plastic or artificial flowers. Opt for natural flowers even if scarcely used. Plastic flowers give a cheap look. Use natural fibers like choir or bamboo or wood to create an elegant look. Create the ideal pic in your mind with the couple on stage and the ideal back drop for them. While warm colors like yellow red and orange look beautiful during the day time shades of pink, silver & white add up as good back ground colors for an evening reception.

As wedding planners we are always witness to the happenings on stage especially certain disasters that can be avoided with a little bit of prior thinking. Ensure that the steps leading to the stage are sturdy and well supported. Any uncovered gap is an open invite for disaster to occur. Especially when you have elderly people coming up to wish the couple. Even while instructing the decorators spare no effort to make the stage guest friendly keeping in mind their safety. As event managers we always inspect the stage after the decorator has finished for signs of left over board pins or nails. Have them removed immediately.

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Another important aspect of Indian weddings as far as the reception goes is the long queue of guests and the gifts they present while greeting the couple. Despite knowing what to expect we find both families un equipped to face the situation. Get proper boxes set up on the sides of the stage (away from the camera’s eye) to stock and pack the gifts received. Do not keep dumping the gifts right behind the seating arrangements made for the couple for it looks very odd when spotted in group photos.

As wedding planners we try to be as eco friendly as possible when choosing the decor design. For after a few hours the entire set up is going to be dismantled and thrown away. Let us ensure that we do not contribute to the already heavy load of garbage that is produced at every wedding in terms of kitchen and food waste.

A little bit of thought and simple guidelines followed can make your stage décor stand out brilliantly and help you achieve the finesse and beauty that one always desires.